Registry Clerk Job Opportunity at the Department of Mineral Resources and Energy (DMRE)

Are you an organized individual looking to jumpstart your career in government? The Department of Mineral Resources and Energy (DMRE) is seeking highly motivated candidates to fill three permanent Registry Clerk positions at their Head Office in Pretoria. This is a prime opportunity for recent school leavers eager to gain valuable experience in a professional setting. Learn more about this role, the qualifications required, and how you can apply below.

Position Overview: Registry Clerk (Permanent Role)

Location: Head Office, Pretoria
Position Type: Permanent
Application Deadline: 11 October 2024
Annual Salary: R216,417

The Registry Clerk position offers an exciting chance for candidates who are highly organized and keen to support the administrative operations of the DMRE. This role is suited for individuals passionate about administrative work, effective file management, and assisting in the smooth running of a government office.

Essential Requirements

To qualify for the role of Registry Clerk, candidates must meet the following criteria:

• Educational Qualification: A Grade 12 certificate (NQF Level 4) is mandatory.
• Experience: No previous experience is required, making this role ideal for school leavers or individuals new to the public sector.
• Knowledge Base: A foundational understanding of the National Archives Act and Regulations is crucial. Candidates should also be familiar with the general operations of the Ministry.
• Technical Proficiency: Basic competency in using office equipment such as photocopiers and fax machines is necessary.

In addition to these qualifications, several core competencies are essential for success in this role:

• Effective communication skills
• Computer literacy
• Registry management capabilities
• Strong problem-solving and decision-making skills
• Organizational and planning abilities
• Creativity and innovation in handling administrative tasks

Key Responsibilities of a Registry Clerk

As a Registry Clerk, you will play a pivotal role in maintaining the efficiency of the department’s administrative processes. Some of the key responsibilities include:

1. Managing the Registry System

• Oversee and maintain a systematic and organized filing system.
• Manage the opening and closing of files as needed, ensuring documents are filed correctly and disposed of according to government regulations.

2. Maintaining Client and Service Provider Databases

• Establish and manage a comprehensive database for both clients and service providers.
• Ensure that all information is current and easily accessible.

3. Processing Submissions

• Receive, screen, and note all submissions to the department.
• Forward submissions to relevant departments or authorities, such as the Minister, for further action.

4. Correspondence Management

• Handle various forms of communication, ensuring correspondence is gathered, sorted, and acknowledged.
• Track and follow up on communication to ensure timely responses.

5. Additional Administrative Duties

• Perform any other administrative tasks assigned by supervisors, contributing to the overall efficiency of the department.

Skills You Will Develop

Working as a Registry Clerk at the DMRE provides a unique opportunity to build a diverse skill set that can serve as a foundation for a long-term career. Some of the key skills you will develop include:

• Organizational Skills: Enhance your ability to manage records and maintain order in a busy office environment.
• Communication and Teamwork: Work closely with colleagues and stakeholders, fostering effective communication and collaboration.
• Problem-Solving Abilities: Develop critical thinking skills as you address various challenges in the administrative process.
• Time Management: Improve your ability to prioritize tasks and meet deadlines in a fast-paced setting.

How to Apply

Interested candidates must complete the New Z83 form and submit a comprehensive Curriculum Vitae (CV). Please note that applications without a signed Z83 form and attached CV will be disqualified.

Applications should be submitted as follows:

• Reference Number: REF NO: 009
  Position: Office of the Minister: Mineral and Petroleum Resources
  Submission Email: Recruitment09@dmre.gov.za
• Reference Number: REF NO: 010
  Position: Office of the Minister: Electricity and Energy
  Submission Email: Recruitment10@dmre.gov.za
• Reference Number: REF NO: 011
  Position: Office of the Deputy Minister: Electricity and Energy
  Submission Email: Recruitment11@dmre.gov.za

Download the Z83 application form.

This position at the DMRE is a great entry-level role that provides numerous learning opportunities. Apply now to embark on a rewarding career in the public sector!

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